Finding the Right Words: Sympathy Card Messages that Bring Comfort

Not surprisingly, the passing of a family member or close friend ranks among the most stressful life events.

If you find yourself in a position where you need to express your condolences to someone who has endured this heartbreaking tragedy, it's entirely normal to feel a sense of unease about composing a condolence card. 
 

What to Write in a Sympathy Card

Navigating what to write in a sympathy card can be challenging. You want to offer comfort and support without overstepping. Here are some guidelines to help you express your condolences thoughtfully when looking at what to write in a sympathy card:

Acknowledge the Loss: Start with a simple, sincere acknowledgment of their loss.

• ‘There are no words that can truly ease the pain of losing someone so dear to you. Please know that you are in our thoughts and hearts during this difficult time.’

Express Your Sympathy: Share your heartfelt condolences and let them know you are thinking of them.

• ‘I was deeply saddened to hear about the loss of [Name of the deceased]. My heart goes out to you and your family during this incredibly difficult time.

• [Name of the deceased] was such a remarkable [person/role], and I know [he/she/they] touched many lives with [his/her/their] kindness and warmth. Please know that my thoughts and prayers are with you as you navigate through this profound grief.’

Share a Memory: If appropriate, share a fond memory of the deceased to bring a touch of warmth.

• ‘I was heartbroken to hear about the loss of [Name of the deceased]. My thoughts are with you during this incredibly difficult time.

• I will always remember the time when [insert specific memory]. [Name of the deceased]'s [kindness/humor/wisdom] during that moment truly left a lasting impression on me. It’s these special memories that will forever keep [him/her/them] alive in our hearts.’

Offer Support: Let them know you are there for them in any way they need.

• ‘If there is anything I can do to support you—whether it's helping with daily tasks, lending a listening ear, or just being there—please don't hesitate to let me know. You have a network of friends and family who care about you deeply.’

Close with Care: End with a kind closing that reiterates your sympathy and support.

• ‘May you find comfort in the love and memories you shared with [Name of the deceased]. Take care’

Here are a few extra examples of what to write in a sympathy card:

• "Dear [Name], I am so sorry for your loss. [Name] was a wonderful person and will be deeply missed. Please know that my thoughts and prayers are with you and your family during this difficult time."

• "Dear [Name], My heart goes out to you during this time of sorrow. I have such fond memories of [Name] and the joy they brought into our lives. Please let me know if there’s anything I can do to support you."

What to Write in a Condolence Card

Here are some examples for what to write in a condolence card:

"Dear [Name], I was deeply saddened to hear about [Name]'s passing. My thoughts and prayers are with you during this time of grief. Please let me know if there’s anything I can do to help you through this difficult period."

"Dear [Name], Words cannot express how sorry I am for your loss. [Name] was an amazing person, and they will be greatly missed. If you need anything at all, please don’t hesitate to reach out."

 

What to Write in a Sympathy Card to a Friend

When a friend is grieving, your message should be heartfelt and personal. Here’s what to include:

Acknowledge the Loss: Let them know you are aware of their pain.

• ‘Losing a friend is an immense loss, and my heart goes out to you as you navigate through this profound grief. The bond between friends is one of life’s greatest treasures, and I know that the memories you shared with [Name of the friend] will forever hold a special place in your heart.’

Express Your Sympathy: Offer your sincere condolences.

• ‘In this time of grief, may you find comfort in the fond memories you shared with [Name of the friend], and may the warmth of those memories bring solace to your heart.’

Share Personal Memories: Remind them of good times with the deceased, if appropriate.

• ‘I will always cherish the memories of [Name of the deceased], especially [insert specific memory]. [He/She/They] had such a unique way of [describe the memory or quality], and it’s moments like these that truly illuminate the impact [he/she/they] had on our lives.

• I know [he/she/they] meant a great deal to you, and [his/her/their] presence will be greatly missed by all who had the pleasure of knowing [him/her/them].’

Offer Support: Be specific about how you can help.

• ‘Please know that you are in my thoughts, and if there is anything at all I can do to support you through this difficult time, please don't hesitate to reach out.’

Close with Affection: End with a loving message.

• ‘With deepest sympathy, love and affection.’

Here are some other ideas for what to write in a sympathy card to a friend:

• "Dear [Name], I am so incredibly sorry for your loss. [Name] was such a wonderful person, and I feel lucky to have known them. Please know that I’m here for you, whether you need a shoulder to cry on or someone to share memories with."

• "Dear [Name], My heart breaks for you. I remember [Name]'s kindness and the good times we all shared. You’re not alone in this; I’m here for you whenever you need me. Sending you all my love."

What to Write in a Sympathy Card for a Coworker

When writing to a coworker, it’s important to be respectful and supportive without being too personal. Here’s how:

Acknowledge Their Loss: Open with a sincere recognition of their loss.

• ‘Losing someone dear to us is never easy, and my heart goes out to you as you navigate through this period of grief. While we may be coworkers, please know that I am here to offer you my support and comfort in any way that I can.’

Express Condolences: Share your sympathies.

• ‘I was deeply saddened to hear about the loss of your [relationship of the deceased to your coworker, e.g., parent, sibling, etc.]. Please accept my heartfelt condolences during this difficult time.’

Offer Support: Offer assistance, especially if work-related help is needed.

• ‘If there's anything I can do to support you during this time, whether it's covering tasks, offering a listening ear, or simply being a source of support, please don't hesitate to reach out.’

Maintain Professional Tone: Keep it professional but warm.

• ‘With heartfelt sympathy.’

Examples of what to write in a sympathy card for coworker:

• "Dear [Name], I was so sorry to hear about your loss. Please accept my heartfelt condolences. If there’s anything I can do to support you during this time, please let me know."

• "Dear [Name], My deepest sympathies go out to you during this difficult time. If you need any assistance at work or just someone to talk to, please don’t hesitate to reach out."

What to Write in a Dog Sympathy Card

Losing a pet can be equally as painful as losing a family member. Your pooch lives through so many different seasons of your life so losing them can be a huge impact on a family. Here’s what to write in a dog sympathy card and how to show your support:

Acknowledge the Pet’s Importance: Recognize the special bond they had with their pet.

• ‘Pets hold a special place in our hearts, and the bond we share with them is truly unique and irreplaceable. [Dog's Name] was more than just a pet; [he/she] was a cherished member of your family, bringing joy, companionship, and unconditional love into your life each and every day.’

Express Your Sympathy: Offer your condolences for their loss.

• ‘I was deeply saddened to hear about the passing of your beloved [Dog's Name]. I’m so sorry for your loss during this difficult time.’

Share Memories: If you knew the pet, share a fond memory.

• ‘As I reflect on [Dog's Name]'s life, I am flooded with memories of the joy and happiness [he/she] brought into your life and the lives of those around [him/her]. I remember the way [he/she] would [insert specific memory, such as playing fetch, wagging [his/her] tail excitedly, or snuggling up for cuddles]. These moments were a testament to [his/her] boundless energy, loyalty, and love.’

Offer Comfort: Provide words of comfort and support.

• ‘Sending you and your family so much love as you mourn [Dog's Name]'s life’

Here are some suggestions for what to write in a dog sympathy card:

• "Dear [Name], I’m so sorry for the loss of your beloved [Dog’s Name]. [He/She] was a wonderful companion and will be missed dearly. Please know that you are in my thoughts during this difficult time."

• "Dear [Name], Losing [Dog’s Name] is incredibly heartbreaking. [He/She] brought so much joy and love into your life. If you need anything or just want to share memories, I’m here for you."

Remember, a well-written card can provide comfort and support during a challenging time. Whether it’s a heartfelt message, a memory, or just letting someone know you care, your words can make a significant difference.

In times of loss, finding the right words can be a challenge, but your heartfelt sentiments can provide immeasurable comfort to those who are grieving. Whether you're offering condolences to a friend, coworker, or someone mourning the loss of a beloved pet, your words have the power to convey empathy, support, and love. Remember to acknowledge their pain, express your sympathy, share fond memories if appropriate, offer tangible support, and close with warmth and care. Your thoughtful message can be a beacon of light in their darkest hours, reminding them that they are not alone in their grief.

If your loved one is far away, you can use one of our e-cards to send them a beautiful thoughtful card from their family or friends so they know they are supported during this hard time. At GroupTogether we make it really easy to let everyone sign the card online, as well as set up a collection if your friend needs financial support during their grieving.

Meet the experts

Ali + Julie

Co-Founders, GroupTogether.

Life’s busy. That’s why we’re here to make it easy for you to collect money from a group. Less wasted time, less packaging waste, and spending a little less but giving a lot better!